PropTrax PAI

General Details


Name of Company: Property Index Tracker Managers (Pty) Ltd
Registration number: 2006/006498/07
Introduction: PropTrax is a manager of collective investments registered as such in terms of section 42 of the Collective Investment Schemes Control Act No.45 of 2002

Contact Details


Street Address: 4th Floor Rivonia Village, Rivonia Boulevard, Rivonia, 2191
Postal Address: PO Box  2555, Rivonia, 2128
Phone Number: (011) 612 6888
Fax Number: (086) 623 7979
Auditors: Deloitte & Touchè

Section 10: Guide on how to use the Act.


Section 51(1)(b):
The Guide referred to in Section 10 of the act is a guide that must be compiled by the Human Rights Commission containing such information as may be reasonably required by a person who wishes to exercise any right contemplated in the Act. The Regulations regarding the Promotion of Access to Information Act published under Government Gazette No 187 of 15 February 2002 set forth how the Human Rights Commission should make the Guide Available.
Availability of the Guide:
The Guide will be available from the Human Rights Commission as from 15 August 2003, unless otherwise specified. Please direct your enquiries to:
The South African Human Rights Commission
Postal address: Private Bag 2700, Houghton, 2041
Telephone:  +27 11 484-8300
Fax:  +27 11 484-0582
Website: www.sahrc.org.za
Once the Human Rights Commission has produced the Guide, it will be printed in each official language in the Government Gazette and will be available for inspection by the public at the offices of the Human Rights Commission.
Latest notice in terms of section 52(2) + Section 51(1)(c)
PropTrax has not made any submission to the Minister in terms of section 52(1) of PAIA, and the Minister has not published any notices in respect of (the company) in terms of section 52(2) of PAIA.
We set out the categories of records of PropTrax that are already publicly available without you having to request access in terms of the Act.
1. Memorandum and Articles of Association Registrar of Companies
2. Contents of Register of Directors Registrar of Companies
Records of the Company that are available in accordance with any other legislation Section 51(1)(d)

All records kept and made available in terms of legislation applicable to any of the entities listed in this manual and the Financial Services Industry in general, as it applies to the specific environment in which the entities operate, are available in accordance with the said legislation.
Request procedure and records that may be requested. Section 53(2) Form of Request:
Every request must contain the information set out in paragraphs 1 to 6 below, and must substantially correspond with the prescribed form.

The office of the Company Secretary of PropTrax has been delegated with the task of receiving and coordinating any requests for access to records in terms of the Act. Each request should specify the description of the record concerned, and the location of the records, if known. It shall also:
1. Provide sufficient particulars of the records required to enable PropTrax to identify the record or records and the requester.
2. Indicate the form of access required.
3. Specify a postal address or fax number in South Africa, or an e-mail address.
4. Identify the right that you want to exercise or protect and give an explanation of why the requested record is needed for this purpose. 
5. Indicate the form of reply to your request, other than a written reply, which you prefer, with the relevant particulars.
6. Give proof of the capacity in which you are acting, if requesting access on behalf of another.
7. Give proof of payment of the prescribed access fee. Please note, an access fee, which must be calculated by taking into account reproduction costs, search and preparation time and cost, as well as postal costs, may also be imposed.
Once complete, you can mail it to:
The Company Secretary
Property Index Tracker Managers (Pty) Ltd
PO Box 2555
Rivonia
2191

Or

You can fax it to: (086) 623 7979

The request for access to records will be deemed to have been made once the form has been received by our offices.
Should you require greater clarity, we refer you to the Guide that will be published by the Human Rights Commission. It will describe, in each official language:
  • what the objects of this Act are
  • the details of each private body (where possible)
  • the process that needs to be followed in order to make a request
  • how to get copies of the Guide at no charge
  • how to get access to the manual of a private body
  • all the remedies available in law to you.
We set out below a description of the subjects on which Property Index Tracker Manager (Pty) Ltd holds records.
Company Records
Accounting, Finance and Taxation
Company Secretarial and Administration
Human Resources
Information Technology
Internal policies and Procedures
Legal and Compliance
Operational
Public and Corporate Affairs
Research and Development
Shareholder
Strategy
Other information as may be prescribed Section 51(1)(f): N/A
Availability of the manual Section 51(3)
  • Copies of this manual are available for inspection at the offices of the Company Secretary of PropTrax and copies can be made at a charge of R1,10 (one rand ten cents) per A4 page.
  • Copies are also available from the South African Human Rights Commission, and the Government Printing Works.
Prescribed Form for Requests: Section 53(1)
Requests for information must be submitted in accordance with the prescribed Request Form: